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Short Course
in
MS Project
Project management is viewed as a critical competence in the current business environment, for competitive and improved service delivery. It ensures timeously, within- budget and scope-complied project delivery to stakeholders' satisfaction. This project management computer application/learning programme focuses on providing basic knowledge and practical skills to participants for successful delivery of small and medium size projects within set time frame, project budget and specifications. The use MS Project in project management helps greatly to contain very high percentage of project information which otherwise would require several files to keep them. The programme can be customised to meet specific organisational context, for example aligned with specific policies in Governmental institutions such as PMFA.

Purpose of the course:

• At the end of the programme, participants will be able to encourage and promote the application of basic principles and computer practice of project management across the entire project life cycle. • Build a more solid computer practical foundation of project management knowledge, techniques and tools. • Utilise project principles and practices inclusive of computer-based software application in their work and enable participants to ultimately improve their project delivery in respect of time-frame, budget allocated and the required specifications.

Admission requirements:

Admission requirements: 
Basic knowledge in computer skills (MS-Word) is highly recommended. One or 2 years of workplace experience would be an advantage.
Learning assumed to be in place: 
Basic Computer Skills

Course outcomes and assessment criteria :

Course outcomes and the associated assessment criteria: 

Study Unit

Outcomes

Assessment Criteria

  After completion of this course, participants will: Participant will be assessed on the following criteria:

NQF LEVEL 5 (12 CREDITS) MODULE 1 (US 243810):

DEVELOP AN OPTIMISED WORK

AND RESOURCE SCHEDULE FOR A SIMPLE TO MODERATELY COMPLEX PROJECT (MS-PROJECT)

At the end of the learning cycle the learners/participants will demonstrate

knowledge and understanding of:

► Work breakdown structure

► Allocation of resources

► Estimation of Duration

► Create Milestones

► Critical path method

► Computerised Scheduling tools and

techniques

► The use of MS Project for project

planning in respect of:

  • How to open an MS Project
  • Planning simple project: Setting projectproperties Setting project start date

Selecting project calendar and declaring non-working times Creating main and sub-tasks Scheduling tasks

Creating lag and lead times Creating the WBS outline Forming Net-Work-Diagram by Linking tasks

Modifying dependencies Setting constraints

Adding notes to activities/tasks Setting re-curing tasks Preparing project costs sheet Preparing resource sheet Allocation/Assigning of resources

Checking of over allocated resources

 

l. Demonstrate an understanding of scheduling tools and techniques.

ASSESSMENT CRITERION 1

Explain the purpose of using schedules on a project with examples of the benefits derived

ASSESSMENT CRITERION 2

Clarify with examples the process and techniques for developing a schedule appropriate to project type and/or project management needs

ASSESSMENT CRITERION 3

Explain with examples the use of alternative start and finish dates on a schedule

ASSESSMENT CRITERION 4

Describe with examples the process and techniques for resource planning appropriate to project type and/or project management needs

ASSESSMENT CRITERION 5

Clarify with examples the process and techniques to optimise project schedules in order to complete the work within project constraints appropriate to project type and/or project management needs.

ASSESSMENT CRITERION 6

Explicate with examples different ways of representing a project schedule

  2. Produce an initial work schedule. ASSESSMENT CRITERION 1
Identify and describe activities in terms of the work required to address the scope of the project.
   

ASSESSMENT CRITERION 2

Define dependencies between
activities and sequence
activities to reflect the logic
relationship of the work.

   

ASSESSMENT CRITERION 3

Estimate durations of
activities, in consultation with
experts, and/or in accordance
with procedures.

   

ASSESSMENT CRITERION 4

Produce time based work
schedules in accordance with
procedures and in required
format.
 

   

ASSESSMENT CRITERION 5

Identify and explain initial
critical path in accordance with
standard organisational
procedures.

  3. Identify and estimate resources for each activity.

ASSESSMENT CRITERION 1

Define resource requirements by activity in accordance with agreed procedures and or standards.

   

ASSESSMENT CRITERION 2

Define per activity quantities of resources as per initial work schedule and in accordance with established procedures and or standards.

   

ASSESSMENT CRITERION 3

Research and compare resource availability and costs using agreed procedures and or standards

   

ASSESSMENT CRITERION 4

Develop and agree to resource plan with relevant stakeholder in accordance with procedures and in required format

  4. Optimise the work and resource schedule.

ASSESSMENT CRITERION 1

Allocate resources to activities on the schedule according to resource plan, their availability, standards and procedures

   

ASSESSMENT CRITERION 2

Identify and explain potential resource constraints, conflict under or over utilisation situations in terms of their impact on the project work.

   

ASSESSMENT CRITERION 3

Undertake risk analysis of work and resources and document according to agreed procedures

   

ASSESSMENT CRITERION 4

Adjust resource usage and work/activity timing to produce a realistic schedule.

   

ASSESSMENT CRITERION 5

Recognise realistic project schedule and work constraints and allocate resources for agreed and acceptable time frames.

   

ASSESSMENT CRITERION 6

Agree to optimised work and resource schedule with responsible parties in
accordance with agreed procedures

  5. Compile the schedule and resource management plans.

ASSESSMENT CRITERION 1

Ensure that work and resource schedule are in accordance with standards and procedures.

   

ASSESSMENT CRITERION 2

Produce schedule management plan incorporating agreements in accordance with procedures and standards.

   

ASSESSMENT CRITERION 3

Create a resource management plan incorporating agreements in accordance with procedures and standards

The use of MS Project for project implementation in respect of:

  • Updating of tasks/activities in terms of percent completion or duration
  • Entering Actual costs and Actual durations
  • Variance analysis (Actual costs vs. Budgeted: Actual durations vs. Planned durations) for decision making at progress meetings
  • Tracking of progress
  • Progress meeting reports on completed tasks/activities, on- going activities/tasks, tasks/activities behind schedule, over-budgeted activities)
6. Update project tasks/activities during implementation,   enter actual  costs and actual durations of project activities/tasks, perform tracking and print progress reports

ASSESSMENT CRITERION 1

Produce project activities and costs variance reports/print-outs of a small project planned and implemented using the MS Project in accordance with the project time, budget and standards.

     

 

Assessment: 
Formative and Summative
Method of assessment: 
Summative: • Examination/ Case studies/ Group projects Formative: • Class tests /Assignments

Additional information

L60 100 1
Mode of delivery: 
Contact
Target group: 
Individuals who are new to project management, business analysts, subject-matter experts from any field who contribute to projects, managers responsible for projects and experienced project managers looking to review current tools, techniques, and processes.
Contact us
Name: 
Prof Hein Prinsloo
Telephone number: 
018 389 2387