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Short Learning Programme
on
Strategic Project Management and Leadership
The time has come for business managers, leaders and project managers to realise the socio-economic benefits of integrated project management and how the establishment of a project management culture can successfully contribute to sustainable projects. The central theme of this programme is on project management as a strategic business enabler to meet sustainable and beneficial organisational objectives through projects. This programme balances the technical and socio-cultural (interpersonal relational aspects) of project management. Technical expertise can bring you up to the project plan, but cultural, relationship and leadership expertise in dealing with stakeholders and project team members will ensure ultimate successful delivery with a true beneficial socio-economic impact.

Purpose of the course:

At the end of the programme participants will be able to build capacity among project and programme managers through understanding the ways in which project organisation, structure and leadership can affect project management culture and the outcome of a project. • To embed project management as a strategic business enabler to meet sustainable organisational objectives. • To critically debate project management delivery ensuring sustainable success. • To enable the delivery of projects through leadership and advanced project management capability.

Admission requirements:

Admission requirements: 
N/A
Learning assumed to be in place: 
Project Management course (SAQA level 5) with basic computer literacy. Proficiency in MS Projects software is highly recommended.

Course outcomes and assessment criteria :

Course outcomes and the associated assessment criteria: 

Study Unit

Outcomes

Assessment Criteria

  After completion of this course, participants will: Participant will be assessed on the following criteria:

MODULE 1  (US 242914):

APPLY THE PRINCIPLES AND THEORIES OF PUBLIC SECTOR PROJECT MANAGEMENT. 

At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • Applying the principles and theories of public sector project management
  • Developing an integrated project management plan
  • Managing contracts and contractors
  • Applying project management knowledge areas
  • Designing an organisational structure which supports the achievement of project mandate
  • Populating documentation templates (MS PROJECT)
  • Applying principles of SCM
1.  Demonstrate a strategic and operational understanding of project management (Scope and Process) and project integration management. 

ASSESSMENT CRITERION 1 

Understand and describe project processes  emphasising public sector project applications. 

ASSESSMENT CRITERION 2 

Understand and describe project scope management  emphasising public sector project applications. 

ASSESSMENT CRITERION 3 

Understand and describe Project integration management emphasising public sector project applications. 

ASSESSMENT CRITERION 4 

Evaluate and describe the effects of legislation and regulations on public sector project scope management and project integration management.

ASSESSMENT CRITERION 5 

Weigh and describe the effects of public law and administrative law of public sector project scope management and project integration management.

2.  Demonstrate an understanding of project time management and project cost management in the context of public projects.

ASSESSMENT CRITERION 1 

Comprehend and describe project time management emphasising public sector project applications. 

ASSESSMENT CRITERION 2 

Understand and describe project cost management emphasising public sector project applications. 

ASSESSMENT CRITERION 3 

Describe and apply the effects of public service legislation and regulations on public sector project time management and project cost management is evaluated in public sector projects. 

ASSESSMENT CRITERION 4 

Weigh and describe the effects of public law and administrative law of public sector project time management and project cost management. 

3.  Demonstrate an understanding of project quality management and project human resources management in the context of public projects.

ASSESSMENT CRITERION 1 

Apprehend and describe Project quality management emphasising public sector project applications. 

ASSESSMENT CRITERION 2 

Recognise and describe project human resources management emphasising public sector project applications. 

ASSESSMENT CRITERION 3 

Evaluate, describe and apply the effects of public service legislation and regulations on project quality management and project human resources management in public sector projects. 

ASSESSMENT CRITERION 4 

Assess, define and apply the effects of public law and administrative law of public sector project quality management and project human resources management in public sector projects.

4.  understanding of project communications management and project risk management in the context of public projects.

ASSESSMENT CRITERION 1 

Understand and define Project communication management emphasising public sector project applications. 

ASSESSMENT CRITERION 2 

Understand and describe project risk management emphasising public sector project applications. 

ASSESSMENT CRITERION 3 

Evaluate, describe and apply the effects of public service legislation and regulations on public sector project communications management and project risk management.

5.  Demonstrate an understanding of project supply management and project management competencies in the context of public projects.

ASSESSMENT CRITERION 1 

Describe and explain project supply and value management. 

ASSESSMENT CRITERION 2 

Describe and demonstrate project leadership.

ASSESSMENT CRITERION 3 

Identify and explain project governance issues. 

ASSESSMENT CRITERION 4 

Establish project teams and deal with team dynamics.

ASSESSMENT CRITERION 5 

Identify conflict and solve project disputes by applying resolution mechanisms and processes, as well as change management. 

MODULE 2  (US 255935):

MANAGE CONTRACTS AND CONTRACTORS 

 At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • Contractual agreements
  • Aligning contactors value system with that of the organisation.
  • Orientation and compliance of organisational procedures and practices
  • Obligations and rights of contractors in terms of contact
1.  Demonstrate an understanding of contract requirements.

ASSESSMENT CRITERION 1 

Identify and explain the different components of the contract with specific examples relating to the contract. 

ASSESSMENT CRITERION 2 

Explain with examples the difficulties which may be faced implementing the contract.

ASSESSMENT CRITERION 3 

Examine specifications of the contract in order to determine the outcomes and service to be delivered. 

ASSESSMENT CRITERION 4 

Clarify with examples the consequences of not establishing and understanding the contract requirements and their impact on the organisation.

2.  Conduct safety inductions for contractors.

ASSESSMENT CRITERION 1 

Identify and contract the responsibilities of all parties with regard to safety procedures. 

ASSESSMENT CRITERION 2 

Illustrate with examples the reporting relationships of reporting structures. 

ASSESSMENT CRITERION 3 

Perform safety induction process in accordance with organisational procedures and safety requirements. 

ASSESSMENT CRITERION 4 

Complete worksite induction documentation is according to worksite procedures.

3.  Monitor the work and safety practices of contractors and provide feedback.

ASSESSMENT CRITERION 1 

Disseminate the organisation’s health and safety measures to the contractor and their workforce before work commences.

ASSESSMENT CRITERION 2 

Assess contractor's workforce for an understanding of health and safety standards before work commences. 

ASSESSMENT CRITERION 3 

Carry out Checks throughout the contract to ensure that health and safety procedures are applied by all contractors on site. 

ASSESSMENT CRITERION 4 

Maintain availability and visibility of first aid materials, equipment and tools throughout the contract. 

ASSESSMENT CRITERION 5 

Attend to unsafe working practices in accordance with legislation and organisational procedures. 

4.  Resolve issues of non-compliance and poor performance by the contractors.

ASSESSMENT CRITERION 1 

Identify non-compliance performance for individual contractors against the contract specifications. 

ASSESSMENT CRITERION 2 

Advise contractors of undesirable performance following organisational procedures. 

ASSESSMENT CRITERION 3 

Give contractors the opportunity to discuss the sub-standard performance

ASSESSMENT CRITERION 4 

Develop a course for remedial action with the contractor for implementation. 

ASSESSMENT CRITERION 5 

Carry out further remedial actions according to agreed procedures and in line with contract specifications. 

ASSESSMENT CRITERION 6 

Maintain confidentiality and respect for individuals throughout the process.

5.  Compile progress reports and verify completion of the contract

ASSESSMENT CRITERION 1 

Ascertain report information requirements in accordance with the contract and organisational requirements. 

ASSESSMENT CRITERION 2 

Extract and collate all information relevant to the report in the required format and time frame. 

ASSESSMENT CRITERION 3 

Produce a report in accordance with organisational procedures and standards. 

ASSESSMENT CRITERION 4 

Dispatch a report to meet agreed deadlines.

ASSESSMENT CRITERION 5 

Maintain confidentiality and security of information at all times.

MODULE 3  (US 115412):

POPULATE DOCUMENTATION TEMPLATES (MS PROJECT APPLICATION)

 At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • The use of various project management software
  • Ways to gather information for use on templates
  • Project planning using Software(e.g MS Project)
  • Reviewing project documents produced
1.  Understand the purpose, content and use of the different documentation templates.

ASSESSMENT CRITERION 1 

Explain orally the purpose of documentation templates.

ASSESSMENT CRITERION 2 

Describe different documentation templates in terms of their usage. 

ASSESSMENT CRITERION 3 

Select correctly a documentation template for use at each stage in the process of a client engagement. 

ASSESSMENT CRITERION 4 

Produce a briefcase study or analogy, highlighting the consequences of poor documentation, is in writing. 

2.  Identify the appropriate sources of information for the completion of the templates.

ASSESSMENT CRITERION 1 

Identify correctly the appropriate information sources within a client engagement.

ASSESSMENT CRITERION 2 

Formulate an interview template (list of questions), aimed at extracting the information needed to complete a document template in an interview or workshop setting.

ASSESSMENT CRITERION 3 

Complete the interview template in an interview or workshop setting. 

ASSESSMENT CRITERION 4 

Collect and correlate accurately information required by a number of templates.

3.  Produce a project document by completing the relevant template.

ASSESSMENT CRITERION 1 

Gather meaningful information in the process of a client engagement. 

ASSESSMENT CRITERION 2 

Compile information in a document based on a template. 

ASSESSMENT CRITERION 3 

Complete the document template adequately in terms of content and format. 

4.  Follow the correct document review process to ensure document quality.

ASSESSMENT CRITERION 1

Review documentation critically in a group setting. 

ASSESSMENT CRITERION 2 

Present clearly and accurately all findings communicated in the documentation templates. 

ASSESSMENT CRITERION 3 

Describe the value added by the templates using a presentation. 

MODULE 4  (US 120388):

SUPERVISE A PROJECT TEAM OF A SMALL PROJECT TO DELIVER PROJECT OBJECTIVES 

 At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • Undertaking the management activities, from start to end, for a small project.
  • Supervising and monitoring a team working on a small project.
  • Reporting progress on a small project.
  • Identifying and rectifying problems occurring in a project. 
1.  Undertake the management activities, from start to end, for a small project.

ASSESSMENT CRITERION 1 

Identify and communicate key stakeholders according to agreed procedures. 

ASSESSMENT CRITERION 2 

Develope, agree and communicate a project management plan using the agreed procedure.

ASSESSMENT CRITERION 3 

Establish project operations within agreed time frames using identified personnel. 

ASSESSMENT CRITERION 4 

Measure project progress against project scope and requirements. 

ASSESSMENT CRITERION 5 

Execute, monitor, evaluate and control project work according to project management plan. 

ASSESSMENT CRITERION 6 

Execute close down procedures according to agreed procedures and project management plan. 

2.  Supervise and monitor a team working on a small project.

ASSESSMENT CRITERION 1 

Explain with examples the impact of the needs and constraints of the project environment on team work and team composition. 

ASSESSMENT CRITERION 2 

Name with examples the supervisory activities involved with reference to project teams. 

ASSESSMENT CRITERION 3 

Delegate and supervise work as per the project plan. 

ASSESSMENT CRITERION 4 

Monitor the achievement of group objectives and goals in accordance with the agreed plan. 

ASSESSMENT CRITERION 5 

Identify corrective action to sustain team performance as required and implemented according to needs. 

3.  Report progress for a small project.

ASSESSMENT CRITERION 1 

Recognise and explain a variety of reporting lines with examples. 

ASSESSMENT CRITERION 2 

Agree and document report priorities and requirements in an agreed format. 

ASSESSMENT CRITERION 3 

Document and report progress is accordance with established procedures. 

ASSESSMENT CRITERION 4 

Produce reports according to client specifications. 

ASSESSMENT CRITERION 5 

Create progress reports within agreed time frame and format.

4.  Identify and rectify problems occurring in

a project.

ASSESSMENT CRITERION 1 

Identify, record and notify Potential problems are in terms that allow timely resolution. 

ASSESSMENT CRITERION 2 

Find symptoms of problems and root causes determined using recognised techniques. 

ASSESSMENT CRITERION 3 

Identify, select and apply Appropriate problem-solving methods and techniques to solve the problem. 

ASSESSMENT CRITERION 4 

Report unresolved problems to a higher authority. 

ASSESSMENT CRITERION 5 

Rectify problems within agreed timeframes. 

MODULE 5  (US 243822):

MANAGE PROJECT COMMUNICATION FOR A PROJECT

At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • Communications theory.
  • Communications management planning.
  • Communication and reporting methods and techniques.
  • Stakeholder identification and analysis.
  • Meeting management.
  • Documentation management.
  • Problem identification.
  • The methods and techniques for solving problems.
  • Risk analysis.
  • Presentation and writing skills.
1.  Demonstrate an understanding of the characteristics of communication.

ASSESSMENT CRITERION 1 

Explain with examples the importance of effective communication on a project.

ASSESSMENT CRITERION 2 

Describe with examples the basics of a communication model on a project. 

ASSESSMENT CRITERION 3 

Identify and describe potential barriers or levers for successful communication between a project team and its stakeholders. 

ASSESSMENT CRITERION 4 

Describe types of communication with/or and give  examples of their application in the sector relevant to the project. 

ASSESSMENT CRITERION 5 

Define with examples factors that influence communication.

ASSESSMENT CRITERION 6 

Label methods of communication on a project with examples from a project. 

2.  Develop a communication plan for a project.

ASSESSMENT CRITERION 1 

Identify communication needs in accordance with the scope of the project, project constraints and assumptions and the needs of project stakeholders. 

ASSESSMENT CRITERION 2 

Analyse, summarise and prioritise information needs using the communication needs and the contribution or value of the information transfer to the project success. 

ASSESSMENT CRITERION 3 

Research available communication technologies and propose viable alternatives in accordance with project environment and constraints. 

ASSESSMENT CRITERION 4 

Identify potential communication risks and consider mitigation actions to address these risks. 

ASSESSMENT CRITERION 5 

Develop and agree to communication strategy and tactics in accordance with identified needs, potential risks, available technologies and project constraints or opportunities. 

ASSESSMENT CRITERION 6 

Create a communication management plan in accordance with agreed strategy, tactics and communications needs. 

ASSESSMENT CRITERION 7 

Agree to a communication management plan and incorporate it into overall project management plan. 

3.  Implement a project communication plan

ASSESSMENT CRITERION 1 

Implement a project management information system to collect, disseminate and record project information in accordance with the communications management plan. 

ASSESSMENT CRITERION 2 

Develop templates and procedures to support the implementation of the communications management plan in accordance with project and/or organisation standards. 

ASSESSMENT CRITERION 3 

Brief project team members on procedures and provide them with necessary project communication templates and data

ASSESSMENT CRITERION 4 

Implement documentation and/or object management for a project in accordance with organisation or project standards. 

ASSESSMENT CRITERION 5 

Distribute information in accordance with the project communication management plan. 

ASSESSMENT CRITERION 6 

Prepare performance reports and distributed in accordance with the communications management plan. 

4.  Evaluate the effectiveness of project communication and implement improvement measures.

ASSESSMENT CRITERION 1 

Identify, record, analyse and respond to risks and/or issues in accordance with project procedures. 

ASSESSMENT CRITERION 2 

Evaluate and report the effectiveness of project communication in accordance with project objectives, success criteria and project management plan. 

ASSESSMENT CRITERION 3 

Evaluate meeting effectiveness and identify improvements implemented in accordance with project procedures.

ASSESSMENT CRITERION 4 

Identify and implement Improvement measures to communications in accordance with needs and results of the evaluation. 

MODULE 6  (US 243824):

DEVELOP AN INTEGRATED PROJECT MANAGEMENT PLAN FOR A SIMPLE TO MODERATELY COMPLEX PROJECT 

At the end of the learning cycle, the learners will demonstrate knowledge and understanding of:

  • Project Structure
  • Roles and responsibilities
  • Project Profile
  • Steering committee
  • Contractors
  • Community groups
  • Sponsors
  • Performance Management baselines
1.  Refine the project organisational structure, profiles, roles and responsibilities.

ASSESSMENT CRITERION 1 

structure, roles, responsibilities and authorities in consultation with the client and/or management. 

ASSESSMENT CRITERION 2 

Improve and document project team profiles and structure in line with organisational standards and procedures. 

ASSESSMENT CRITERION 3 

Perfect and document procedures to refer issues and/or decisions to higher levels of authority, in line with organisational practices and procedures. 

2.  Determine the integrated change control procedures.

ASSESSMENT CRITERION 1 

Set up change request, monitor and control procedures in accordance with organisational and/or client standards and procedures and project needs.

ASSESSMENT CRITERION 2 

Outline change control approval procedures and responsibilities in required format. 

ASSESSMENT CRITERION 3 

Describe configuration control procedures in line with project objectives, product needs and organisational standards and procedures. 

3.  Produce the integrate project management plan document.

ASSESSMENT CRITERION 1 

Gather, check and interrogate all component elements and/or plans for cohesion and balance between them to ensure alignment to each other. 

ASSESSMENT CRITERION 2 

Agree to correct discrepancies between components with relevant stakeholders and in the required format. 

ASSESSMENT CRITERION 3 

Define project control mechanism and processes in accordance with project needs. 

ASSESSMENT CRITERION 4 

Develop and agree on performance measurement baselines in accordance with agreed success criteria and planned controls. 

ASSESSMENT CRITERION 5 

Integrate all components into the project management plan document. 

ASSESSMENT CRITERION 6 

Check the project management plan document for accuracy, completeness and compliance to the required format. 

4.  Obtain approval for the integrated project management plan.

ASSESSMENT CRITERION 1 

Present the integrated project management plan to the authorised individuals in required format and time frame. 

ASSESSMENT CRITERION 2 

Obtain approval for the integrated project management plan from the authorised individuals in accordance with organisational standards and procedures. 

ASSESSMENT CRITERION 3 

Communicate the approved integrated project management plan to all stakeholders in the required format and time frame

 

Assessment: 
Formative and Summative.
Method of assessment: 
Summative: Examination/ Group projects/ Case studies Formative: Class tests/Assignments

Additional information

L59 100 1
Mode of delivery: 
Contact
Target group: 
Project and programme managers and/or anybody who successfully completed the “Introduction to Project Management (Theory and Practice)” or an equivalent basic training course in the essentials of Project Management on SAQA level 5.
Contact us
Name: 
UCE
E-mail: 
Telephone number: 
018 285 2821